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Medica Group – Privacy Notice

This Privacy Notice provides details of the personal data we collect from you, what we do with it, how you might access it and who it might be shared with.

Our Contact Information (Data Controller)

Data Protection Officer,
Medica Group
Medica Reporting Limited
Sixth Floor
One Priory Square
East Sussex
TN34 1EA
United Kingdom

Email: dpo@medicagroup.co.uk

What we do with your personal data

We process personal data only for the purpose for which they are collected. The purpose is dependent on whether you use only our website, or additionally, our services. If you use our services you are required to register and we collect your personal data. We use this personal data for the provision of the service or the performance of the contract. We may use your personal data for other similar purposes, including marketing and communications, but that will only occur in the case we have your consent or another legal justification for doing so.

From our Website Visitors we process and retain personal data for the following purposes and periods, with the applicable legal basis:

Processing purpose

Legal basis

Retention period

Administrative or recruitment enquiries

we have the data subject’s consent

Until consent withdrawn

Identity verification for the purpose of recruitment

we have the data subject’s consent

Until consent withdrawn

Intelligence, marketing and communications to those who’ve made enquiries

we have the data subject’s consent

Until consent withdrawn

Personalisation and customisation of the online experience

we have the data subject’s consent

Until consent withdrawn

Site management and security

it’s in our legitimate interest to protect against Information Security and data protection threats

Until service completed

What personal data do we collect?

The personal data we collect depends on whether you just visit our website or have submitted personal information as part of an enquiry. If you visit our website, you do not need to provide us with any personal data. However, your browser transmits some data automatically, such as the date and time of retrieval of one of our web pages, your browser type and settings, your operating system, the last web page you visited, the data transmitted and the access status, and your IP address.

If you use our services, personal data is required to fulfil the requirements of a contractual or service relationship, which may exist between you and our organisation.

If you make an enquiry via the website, we may ask you to provide personal data which we collect in order to process your enquiry. We may collect some or all of the following: 

  • Confidential Correspondence
  • Curriculum Vitae
  • Identification Number
  • Sub-speciality Information
  • Education History
  • Email, Social Networks
  • Employer Name
  • Employment History
  • IP Address
  • Job Title
  • Location Information
  • Name
  • Online Identifiers
  • Telephone contact details

We may collect sensitive personal data and do so under the following legal basis:

  • Disability Information
    • 9(2)(b) – For employment, social security or social protection law

Who might we share your personal data with?

We do not share or disclose your personal information with any 3rd parties unless mandated to disclose your personal data in response to requests from a court, police services or other regulatory bodies. Where feasible, we will consult with you prior to making such disclosure and, in order to protect your privacy, we will ensure that we will disclose only the minimum amount of your information necessary for the required purpose.

How do we look after personal data

  • We limit the amount of personal data collected only to what is fit for the purpose, as described above.
  • We restrict, secure and control all of our information assets against unauthorised access, damage, loss or destruction; whether physical or electronic.
  • We retain personal data only for as long as is described above, to respond to your requests, or longer if required by law.
  • If we retain your personal data for historical or statistical purposes we ensure that the personal data cannot be used further.
  • While in our possession, together with your assistance, we try to maintain the accuracy of your personal data.

How can you access your personal data?

You have the right to request access to any of your personal data we may hold. If any of that information is incorrect, you may request that we correct it. If we are improperly using your information, you may request that we stop using it or even delete it completely.

If you would like to make a request to see what personal data of yours we might hold, you may make a request via email to dpo@medicagroup.co.uk or in writing to the address detailed below

Where you have previously given your consent to process your personal data, you also have the right to request that we port or transfer your personal data to a different service provider or to yourself, if you so wish.

Where it may have been necessary to get your consent to use your personal data, at any moment, you have the right to withdraw that consent. If you withdraw your consent, we will cease using your personal data without affecting the lawfulness of processing based on consent before your withdrawal.

Our Data Protection Officer

Email: dpo@medicagroup.co.uk
Telephone: 03333 111 000

Our Supervisory Authority

You have the right to lodge a complaint with any Supervisory Authority. See our Supervisory Authority contact details below:

The Information Commissioners Office (ICO),
Water Lane,
Wycliffe House,
SK9 5AF 

Email: international.team@ico.org.uk
Telephone: 01625 545 745
Website: www.ico.org.uk